Falmouth Track Club
Monthly Board of Directors Meeting
August 27, 2007

The Monthly Meeting of the Falmouth Track Club was held at the Quarterdeck on June 25, 2007. The meeting was called to order at 7:38 PM by President Jack Carroll. Present were Joan Pelletier, Doris Beatty, Jim Preisig, Bob and Maggie Yates, Wendy Carroll, Courtney Bird, Dana Delorme, Glen Rogers, Bob Richards and Patti O'Brien.

President's Report

Jack Carroll thanked Carolyn and Courtney Bird for the record for their Falmouth Road Race party and he thanked the Pokrakas for having their party, we do appreciate their efforts. Doris gave Jack two comp numbers for the Norfolk (SP) Dunkin Donuts race. Jack apologized for the late notice of the FTC meeting. He's going to vote at the January meeting to have next year's meeting schedule on the FTC website.

Secretary's Report

Wendy Carroll- June 2007 Meeting minutes approved.

REPORTS FROM OFFICERS

Treasurer's Report. - Joan Pelletier said she didn't have a formal report, but that there is about $50,000 in the checking account and around $30,000 in the "rainy day" account. She reported that it looks like we are going to have a deficit of $400.00 from the Youth program. Jim Preisig said we have more checks coming in for the Youth program. Joan said she will give a formal report at the next meeting.

Vice President's Report - No report.

Seagull Six - No report from Mike Norton. Jack Carroll mentioned that Ken Gartner said he and Mike Norton are working on a website for the Seagull Six. Courtney Bird said that the approximate cost of the website would be fifty dollars for set up and thirty dollars per month. It was mentioned that each race could have a page on the main FTC website instead of setting up a separate website.

Membership - Doris Beatty reported that there are 181 Paid members and 4 new members.

Newsletter - Peter Landry was not present. Courtney Bird said we set a September 14 deadline Newsletter articles, pictures and stuff. Photos need to be at least 300 dpi. In terms of advertising Courtney thinks we can get an ad from New Balance. Courtney asked people to e-mail stuff for the Newsletter to him or to Pete Landry.

Main Street Mile - Dana Delorme said that the raffle has been very popular so she could use some more raffle prizes. Dr. O'Malley(SP) has donated one bike, she's going to ask Dr. Diamond for one bike as well. Patti O'Brien said she ordered the poster signs for the street to label the course. Dana's working on getting chips, watermelon and water for the race. Doris Beatty recommended that we put up signs at the Gus Canty Rec center and at the start to tell people they need to pick up numbers at the beach house. There was a discussion about the use of the cannon at the start of the race. It was agreed that the race directors would make a decision about using the cannon at the start of the race.

Friday Night Five - No report.

Special Events - No Report.

Cape Cod Marathon - Courtney Bird reported that to date, we have 750 race entries, 90 relay teams, about 30 percent ahead of last year with the number of relay teams. We should sell out the relay by mid September and sometime in October we should sell out the race. We have a new sponsor, Uncle Bobs self storage is giving us $1,500.00 and letting us use four box trucks. Some of the same sponsors are coming back. New Balance is the primary sponsor for the relay. They have a two year agreement with an option to extend to three years. The New Balance store that is sponsoring us is a privately owned company with one store in Mashpee and one store in Burlington. New Balance Maspee is looking to co-op this sponsorship, $5,000.00 this year with the contingency that they will do $10,000.00 next year.

Courtney said he made a follow up on the staging equipment for the last few years. We paid $1,000.00 a year to rent the staging equipment. Courtney thought we could make a capital investment into buying the staging equipment and amortizing it over the next few years. He said it would cost about $3,500.00 to purchase the equipment, which could be broken down and stored. Courtney is in the process of purchasing it, which in three years it will pay for itself. Carol will not be doing the CCM store, Lisa Asendorf willl be taking over Carol Brown's CCM store job. Brian S___(SP) who worked the finish line will not be working this year. Betsy Gladfelter will work with Ed Giordano at the finish. Wendy Carroll will take over Betsy's job as Press Director. Courtney is very optimistic about the Marathon and the relay teams.

Coaching - Jim Preisig reported that the Youth program was held this summer for four weeks with practices 3 times a week. The programs t-shits were $5.00 a piece. Ann found a company online where you can design your own t-shirts. Ari Garber, who participated in Ann's Youth running program was the first Falmouth women in the Falmouth Road Race. For the last two weeks Ann and Jim were away, Bob Richards and Glen Rogers kept the fort down with the Wednesday night workouts.

Old Business - Courtney followed up on timing, he said lots of people did the Wellfleet race, including Doris Beatty. They want us to come back and do the Oysterfest 5k in October. We made $500.00 for the club timing the Wellfleet race this summer.

New Business - Courtney Bird said Saturday of Columbus day weekend the Mashpee chamber of commerce is having an Octoberfest race. We need volunteers for timing the race. We also need timing volunteers for the Wellfllet octberfest race which is Sunday October 14th. We need people in the following areas: record bib numbers, time machine at beginning of race and data entry.

The Schedule for FTC meetings at the Quarter Deck will be:

September 24 @ 7:30pm
October 22 @ 6:30pm & CCM meeting @ 7:30pm
November 26 @ 7:30

Adjournment

The meeting was adjourned at 8:27 PM.